The Australian Code for the Responsible Conduct of Research, 2018 advises researchers to retain clear, accurate, secure and complete records of all research, including research data and primary materials. It encourages the sharing and dissemination of research findings responsibly, accurately and broadly.

The ARC encourages researchers to deposit data arising from research projects in publicly accessible repositories. This reflects a growing focus on open access to data generated through publicly funded research in Australian and international research policy and practice.

Follow FAIR data principles to maximise the potential of your data:

  • assign a persistent identifier (DOI) and rich metadata to describe your data, ensuring it is findable via platforms such as, Research Data Australia
  • use recommended file formats, language vocabularies, metadata and identifiers to ensure interoperability with machine-readable research management systems
  • describe and license data—use licences that protect copyright and allow the data to be reused with attribution.

Benefits of sharing research data

Publish your data to:

  • increase the visibility, reach and impact of your research
  • preserve your research
  • ensure it can be accessed and cited in the future
  • comply with Griffith University policies and funding requirements
  • allow others to replicate your research.

Explore examples of open data

Before depositing and publishing your data consider:

  • commercial ownership obligations
  • copyright and intellectual property
  • ethical requirements, including privacy and confidentiality
  • sustainable file formats for long term access and preservation
  • recommended standards for documentation and description
  • assigning a licence outlining re-use rights.

When conducting human research, familiarise yourself with the Research ethics manual, including:

Learn more

Deposit data using discipline-specific repositories that support long term access.

Search for a repository

Griffith final state research data that funders or publishers require to be deposited, can be added to the Griffith Research Data collection.

Request support from the library with your research data submission by completing the form, select Scholarly publishing.

Get support

  • Check if your Research Agreement recommends you use a particular licence.
    • Griffith recommends attaching a CC BY or CC BY NC Creative Commons licence where possible when publishing data.
  • Consider publishing an abstract and attaching a restricted access licence for sensitive data.
  • Griffith recommends a BSD 3-Clause licence where possible for software published with data.

Learn more about research data copyright

Data citation

Data citation provides a reference for datasets in the same way that bibliographic references do for research outputs such as journal articles, books or conference papers. Citing data acknowledges it as a primary research output.

Find examples of how to cite data using different styles.

Choose a style

Data retention

When leaving Griffith:

  • make plans for the data you are taking with you
  • nominate a custodian, for example, your Head of School, for the data you are leaving.

Read the Schedule of Retention Periods for Research Data and Primary Materials for guidance on how long to keep your data and primary materials.

It reflects the minimum periods outlined in the Australian Code for the Responsible Conduct of Research (2018).

In the context of this Schedule, research data are defined as:

factual records, which may take the form of numbers, symbols, text, images or sounds, used as primary sources for research, and that are commonly accepted in the research community as necessary to validate research findings.

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