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Home > Staff > Learning Tools > Organisations

An organisation functions in the same way as a course site in Learning@Griffith, except that instead of enrolments being controlled by class enrolment, an organisation can have a combination of enrolments of all users in a course or program, or a list of specific individuals. Most of the tools available for courses are available for organisations.

Some examples of the way organisations are used in Learning@Griffith include:

  • Organisation sites for all staff and students in a school
  • Organisation sites for all students in a program
  • A site for many students to access centrally controlled quizzes, e.g., quizzes on lab safety or study skills

Viewing an organisation

Staff members are often enrolled in organisations belonging to the school, or for the purposes of completing assessments such as the Annual Fire Training.  If you are enrolled in an organisation, you can access it via:

  • Your Dashboard
  • Your All Courses page

There is currently no function in Canvas to search for organisation-type course sites. Access to organisation sites should be made through URLs wherever these sites are promoted to users.

Creating a new organisation

All organisation requests must list a relevant Supervisor or Head of School who approved the creation of the organisation but does not require the approver to take further action.

What details are required when making the request:

  1. LMS Organisation Name: The name of the organisation you are creating
  2. Description: A short description of the purpose of the organisation e.g., Staff Health and Safety information
  3. Availability: Yes/No - Whether the organisation is immediately available to non-Leaders upon creation
  4. Duration: The anticipated lifespan of the organisation - if unsure, select Continuous
  5. School/Group: The School/Group responsible for the organisation
  6. Enrolment Options: Whether participants will be added by the organisation leaders, set up with an enrolment rule (I.e., program or course code), or enabled as self-enrol. If self-enrolment is selected, there is the option to set a password.
  7. Approver: The Manager/Head of School that approved the creation of the organisation (for record keeping only, no approval workflow)
  8. Organisation Leaders: The staff members you wish to be added to the organisation as a leader

Enrolments into organisations

Staff and students can be enrolled into an organisation in the following ways:

  • Manual enrolment
    • You can add individuals yourself, one by one, in the Course Navigation > People > + People
    • The Learning@Griffith Support team can manually enrol a list of staff and students. To do this, a list of Griffith ID numbers in an Excel spreadsheet is required.
  • Automatic enrolment (for student enrolments only)
    • Program codes and Course codes can be enrolled, so that all students undertaking a Program will be able to see the Organisation. As students enter or leave the Program, their Organisation enrolment is updated automatically.
    • Students can also be enrolled in an Organisation by course code
  • Self-enrolment
    • To self-enrol, you will need to be supplied a unique URL from the organisation site

Updating leaders/assistants/participants

Users with the Organisation Leader role in a Learning@Griffith organisation can add and remove users from their organisation. This includes participants and other leaders, assistants, etc.

How to manually enrol a user into an organisation

  1. Navigate to your organisation in Learning@Griffith
  2. In the Course Navigation, click the People link
  3. Click +People
  4. Enter the s number or email of the user you wish to enrol. When adding multiple users, use a comma or line break to separate users.
  5. Select the role you would like the user(s) to have and the section you would like them to have access to
  6. Click the Next button
  7. Then click Add Users

How to manually remove a user from an organisation

Removing a user from an organisation will permanently delete all data associated with the user from the organisation. This includes any uploaded assessment, quiz attempts, discussion board posts, marks, etc., as outlined in the warning message that appears in step 5 below. To remove a user from an organisation:

  1. Navigate to your organisation in Learning@Griffith
  2. In the Course Navigation, click the People link
  3. Enter the s number or name of the user you wish to remove in the search box
  4. Click the three dots next to the user’s role, then click Remove From Course
  5. Read the warning
  6. If you would like to proceed, click OK to confirm the deletion

Migrating organisations from Blackboard

Some organisations, including training modules e.g. Health & Safety training modules, are yet to be migrated over to Canvas and remain accessible via Blackboard.

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