Improving our data security

Multi-Factor Authentication (MFA) is an essential tool against increasing cyber attacks targeting educational institutions, businesses and individuals to obtain confidential data. They do this by collecting usernames and passwords and using these details to compromise systems. You already sign in using your Griffith username and password. MFA adds a second form of identification to confirm that it is you logging in, such as a passcode sent to your computer or mobile device.

PingID is the software that we use to enable MFA.

  • 2019 All Corporate Services staff (completed)
  • 2020 starting in June MFA will be introduced for all remaining staff to ensure security of their data.

Due to the current rapidly changing COVID-19 environment we will work remotely to support you in this change with online resources, videos and remote support options.

Proposed timeline for MFA

Stream Stakeholder group Date 
Stream 1  All staff    
  Executive Groups and Council members  8 Jun - 26 Jun 
  Business   29 Jun - 3 Jul 
  Sciences   6 Jul - 9 Jul 
  AEL   28 Jul - 13 Aug 
  Health   7 Sep - 1 Oct 
Stream 2  Vendors, contractors, visitors  6 Oct - 9 Oct 
Stream 3  Students T3 - 2020  19 Oct - 13 Nov 
Stream 4  Students T1 - 2021  22 Feb - 5 Mar 2021 
Stream 5  Migration of additional applications to MFA  Throughout project - April 2021

Timeline for MFA

Overarching schedule of delivery for MFA Phase 2

Stream Stakeholder group Number of users Date
Stream 1 All staff and Council members 9462 8 Jun - 1 Oct
Stream 2 Vendors, contractors, visitors 1352 6 Oct - 9 Oct
Stream 3 Current Students T3 2020 70000 19 Oct - 13 Nov
Stream 4 New Students T1 2021 8000 22 Feb - 5 Mar 2021
Stream 5 Bespoke applications 300+ Throughout project

Staff rollout

Phase 1 – Executive groups and Council members​ 8 Jun –-26 Jun
Phase 2 – Academic groups
Business  29 Jun - 3 Jul
Sciences  6 Jul - 9 Jul
AEL  28 Jul - 13 Aug
Break for Health Calendar  14 Aug - 4 Sep
Health  7 Sep - 1 Oct

AM I ELIGIBLE FOR A YUBIKEY?

A YubiKey is a small key which plugs into your computer and, along with your password, is used to authenticate your identity.

Griffith will provide YubiKeys to staff with a business requirement, for example, staff who are:

  • working in international locations and where networks may be unavailable or insecure. Example: Digital Solutions staff who work offshore

Request a YubiKey

Set up MFA with YubiKey as primary authentication methodSet up MFA with YubiKey as additional authentication method

MFA enabled applications

    MFA is required to access certain applications. See the full list:

MFA enabled applications

FAQs

    For information including How do I change my primary (default) device? see:

FAQs

MFA enabled applications

MFA is required to access certain applications. See the full list:

Project Board members

Project Board Chair

Thomas King (Deputy, Chief Digital Officer)

Members

  • Louise Howard (Director, IT Infrastructure & Cloud)
  • Tash Langham (Senior Executive Officer, Health)
  • Liz Ganesh (Senior Executive Officer, AEL)
  • Chris Frid (Acting Deputy Dean, Sciences)
  • Fabrizio Carmignani (Dean, Business)
  • Ross McLennan (Director, Office of Research)
  • Michael Batzloff (Senior Operations Manager, Institute of Glycomics)
  • Rebecca Seymour (Business Transformation Manager, Student Life)
  • Joanne Nyland (Deputy Director, Development and Alumni Office)
  • Jenna Corby (Student Advocacy, Student Representative Council)
  • Michael Deayton (Underlying Infrastructure, Portfolio Manager)

FAQs


For information including How do I change my primary (default) device? see:


General queries Device registration Using your mobile Troubleshooting Security

Contact us

General enquiries

multifactor-auth@griffith.edu.au

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