Late withdrawal options without academic or financial penalties

While you may withdraw from a course or program at any time during the trimester, you may be penalised financially and academically for doing so. To check the census date of your course(s), view the key dates on Programs and Courses.

However, if your study has been adversely affected by special circumstances and the last date to withdraw has passed, you may be eligible to apply for withdrawal without penalty. Reasons for withdrawal that fall within the limits of special circumstances are:

  • medical reasons
  • family/personal matters
  • employment related factors.

These circumstances and influences must have:

  • adversely affected your study, or your ability to study
  • made their full impact after the relevant census date; and
  • been beyond your control.

How to apply

Applications for withdrawal due to special circumstances must be lodged online within one year of the census date for the relevant course/s from which you're seeking to withdraw. Any documentation supporting the reasons for your withdrawal should be attached to your application.

Note: It is a criminal offence to knowingly make a false or misleading statement or to otherwise knowingly supply false or misleading information in connection with an application for remission of Student Contribution/Tuition Fee or re-crediting of Student Learning Entitlement.

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Application outcome and refund of fees

If your request is approved, any failing grades will be replaced with a withdrawal grade on your academic record.

Your Student Contribution/Tuition Fee will be removed, along with any HECS-HELP or FEE-HELP debt you have incurred. Any additional student charges will not be refunded.

If you have made a payment towards your Student Contribution/Tuition Fee, your student account will be credited with the relevant amount. The credit can be applied to future fees and charges, or you can request a refund by completing a refund of fees form.

Refund of fees form

Review of application

If your request for withdrawal is unsuccessful, you may apply in writing to the Director of Student Administration for a review. This written request must be received no later than four weeks after the notification of refusal. For further details, refer to section 7.7 of the Student Administration Policy.

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