Late withdrawal options without academic or financial penalties

While you may withdraw from a course or program at any time during the trimester, you may be penalised financially and academically for doing so. To check the census date of your course(s), view the key dates on Programs and Courses.

However, if your study has been adversely affected by special circumstances and the last date to withdraw has passed, you may be eligible to apply for withdrawal without penalty. Reasons for withdrawal that fall within the limits of special circumstances are:

  • medical reasons
  • family/personal matters
  • employment related factors.

These circumstances and influences must have:

  • adversely affected your study, or your ability to study
  • made their full impact after the relevant census date; and
  • been beyond your control.

How to apply

Applications for withdrawal due to special circumstances must be lodged online within one year of the census date for the relevant course/s from which you're seeking to withdraw. Any documentation supporting the reasons for your withdrawal should be attached to your application.

Note: It is a criminal offence to knowingly make a false or misleading statement or to otherwise knowingly supply false or misleading information in connection with an application for remission of Student Contribution/Tuition Fee or re-crediting of Student Learning Entitlement.

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Application outcome and refund of fees

If your request is approved, any failing grades will be replaced with a withdrawal grade on your academic record and the following refund of fees will apply.

Commonwealth supported students

Your HECS-HELP debt will be removed. Any additional student charges will not be refunded.

Fee-paying students

Any payment you have made towards your tuition fees will be credited to your student account and can be applied to future fees and charges. Alternatively, you can request a refund of the credit by completing a refund of fees form. Any additional student charges will not be refunded. Students with FEE-HELP will have the relevant portion of the debt removed.

Review of application

If your request for withdrawal is unsuccessful, you may apply in writing to the Director of Student Administration for a review. This written request must be received no later than four weeks after the notification of refusal. For further details, refer to section 7.7 of the Student Administration Policy.


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