Doctor of Medicine

To go on placement you are required to provide a valid National Police Check.

Applications for an Australian National Police Check must be made via the Australian Federal Police (AFP).

National Police Check certificates are valid for three years and applications can take up to four weeks to process.

When you apply, select Purpose Type ‘Commonwealth Employment/Purpose’ and Purpose of Check ‘37 - Care, Instruction or Supervision of Children/Care of Disabled Persons/Aged Care Staff/Volunteers’ (see below).

Please tick 'Request for Hard Copy Certificate' when applying. A digital copy of the certificate can be accepted, but you may require the hard copy for placement. Not all organisations will accept a digital copy. For more information see our National Police Check fact sheet.

Sample AFP National Police Check certificate

International criminal history checks (for international students and those that have lived overseas)

If you have lived in a country other than Australia after the age of 16, you must also submit:

• a National Police Check from that country,
• or a Statutory Declaration stating that you have never, in Australia or another country, been convicted of murder or sexual assault, or convicted of, and sentenced to imprisonment for, any other form of assault.

If you have a criminal history

If you have a criminal history, further investigations will be made according to the Australian Health Professionals Registration Association’s Criminal History Registration Standards. For more information, see AHPRA’s registration standards.

A criminal record may jeopardise your placement. We strongly advise you disclose any criminal history to the Health Placement Support Hub as soon as possible.

We are here to support you; the sooner we know of any potential complications a criminal history could create, the better advice we can give.

Your Queensland Blue Card permits you to work in positions of trust with children; you are required to submit a copy of your current Blue Card to Sonia. You will not be able to commence placement until your Blue Card has been issued as current legislation dictates ‘No Card No Start’.

Blue Cards are valid for three years and applications are processed online through the Blue Card Services portal.

To apply, you must first register an account with Blue Card Services via the portal, which will also create your unique account number.

During your application you will be asked for your group organisation’s ID. Either enter ‘Griffith University’ or our ID number: 1029679.

For international students or those without a Queensland Driver License

Blue Card Services requires applicants to provide a Queensland Driver License as proof of identity.

If you don’t have a Queensland Driver License, you can instead supply a Customer Reference Number (CRN) issued by the Queensland Department of Transport.

To obtain a CRN, you will need to visit a Transport and Main Roads Customer Service Centre and apply. This is a free service.

International students can apply for a Blue Card only after they have arrived in Queensland as they will need to attend a Transport and Main Roads Customer Service Centre in person to obtain a CRN.

Registering your application with Griffith Health

Your Blue Card application must also be registered with Griffith Health. To do this, send an email to ffpobluecards@griffith.edu.au including the following details:

• Your name
• Your Blue Card Services account number
• Date of birth
• Student number
• Your degree.

If your card is lost or stolen, you must apply for a replacement card by submitting a Replacement Blue/Exemption Card Form.

Before renewing or applying for your Blue Card, please read Who cannot apply for or hold a Blue Card? on the Blue Card Services site.

If you have been convicted of a disqualifying offence or serious offence, or have been issued a negative notice, you may not apply for a Blue Card.

Sample Blue Card

What if I already hold a Blue Card?

If you already have a current Blue Card, submit it to the ‘Blue Card or Working with Children Check’ in Sonia and our team will link it to Griffith Health.

Students already registered as Health Practitioners and furthering their studies in the same discipline (such as someone registered as an Enrolled Nurse and completing a Bachelor of Nursing or Midwifery) are exempt from applying for a Blue Card.

You must instead submit a copy of your AHPRA registration; your Blue Card expiry date will be the same as your registration expiry date (valid for 12 months).

For more information, see our Blue Card fact sheet and Online Applicant Information.

Please submit to Sonia a current Australian Nationally Accredited 'Provide First Aid' certificate (course code HLTAID011) that includes the 'Provide CPR’ unit (course code HLTAID009).

Your certificate must be issued by a nationally accredited training provider, including:

• Griffith University Student Guild (through Pulsestart)
• Australian Red Cross
• St John Ambulance Australia
• Queensland Ambulance Service (or an interstate equivalent)

First Aid certificates are current for three years and CPR certificates are current for 12 months.

Please note the following exclusions:

• First Aid and CPR certificates from Queensland Health are not acceptable as Queensland Health is not an accredited training provider.
• First Aid and CPR certificates from online courses are not acceptable. You must attend training in person.
• International First Aid or CPR training certificates are not acceptable as training varies between countries.
• Registered health practitioners (such as RNs or Medical Officers) are not exempt from submitting current First Aid and CPR certificates.

Students must meet the costs of their First Aid/CPR course.

For more information, see our First Aid and CPR fact sheet.

Mask fit testing ensures the correct size and brand of respirator mask is properly fitted for your face, providing healthcare workers with an adequate seal to help protect against illness or injury from respiratory hazards in the workplace. Please refer to your Checks page in Sonia to confirm whether mask fit testing is a requirement for your program or placement. If required, students must be fitted for two masks and mask fit testing is to be renewed annually.

The following mask brands and models are required to be fit-tested:

• 3M 1860 Cupped (one size)
• 3M 1860S Cupped (small)
• 3M 1870 Flat Fold (one size)
• Trident RTCFFP2 (universal)
• Halyard 46727 Duckfold (regular)
• Halyard 46827 Duckfold (small)

Mask fit testing bookings are available to students via a link emailed prior to placement, depending on the Program and/or facility allocation. You can also contact the Mask Fit Test team by emailing maskfittesting@griffith.edu.au. Please include your student number, degree and campus.

Students must be clean shaven to perform mask fit testing. Changes to facial structure due to rapid weight gain or loss, or facial surgery, will also require the test to be redone.

More mask fitting resources:

• Fit testing of particulate filter respirators in respiratory protection programs
• How to put on a P2/N95 mask
• Facial Injury and Respiratory Protective Equipment Guidance
• Facial Hairstyles and Filtering Facepiece Respirators

If your placement is in a Queensland Health facility you must complete the below iLearn training modules and Queensland Health forms.

To begin, read the information on Queensland Health’s Preparing for your clinical placement page, which lists the certifications and documents needed to go on placement with Queensland Health.

iLearn online training

Before your placement you must complete online training on the Queensland Health iLearn website.

You will need to register for an iLearn account as a ‘student’ and include your Placements Officer or Course Convenor as your ‘supervisor contact’. If you are unsure about these details contact the Placements Officer in your school.

Once logged in to the Queensland Health iLearn website search for the course 'Queensland Health Mandatory Training'. Click on this course then click 'Enrol in This Program' and the following modules will be displayed:

• First-response Evacuation Instructions (FREI) - completed annually
• Code of Conduct - completed annually
• Prevention and Management of Musculoskeletal Disorders (MSD) - completed once
• Work Health Safety and Wellbeing Induction - completed once
• Occupational Violence Orientation (awareness only) - completed once
• Public Interest Disclosure (PID) - completed every 2 years

Completing each module will produce a PDF certificate. Submit all six certificates as individual PDFs to each module in Sonia under the Checks tab. Digital badges will not be accepted.

You may be required to complete additional site specific training such as General Evacuation Instructions (GEI) and Infection Prevention and Control.  These modules may not be available on iLearn and may be completed locally on commencement of your placement. If required further direction will be provided by your School and/or the placement facility.

For instructions on how to complete the iLearn modules please see the Queensland Health iLearn Online Training fact sheet.

Queensland Health forms

After you have completed your placement requirements (including vaccinations, Blue Card, Police Checks and Queensland Health iLearn training) you will be ready to complete and sign Queensland Health’s Student Orientation Checklist and Student Deed Poll.

Please complete and sign (with wet ink signature on hard copies) two key Queensland Health forms:

• a Student Orientation Checklist that summarises all the requirements you’ve met to go on placement with Queensland Health. You must scan and submit your completed and signed Student Orientation Checklist to Sonia in the Checks tab. Please refer to the Queensland Health Student Orientation Checklist Completion Guide.
• the Student Deed Poll, the legal agreement between you and Queensland Health. Please ensure you include Griffith University's ABN: 78 106 094 461 and the name of the HHS you have been allocated to eg Metro South HHS. Each time you attend a placement with Queensland Health you are required to complete this form and submit to the facility. Bring your signed Student Deed Poll with you on your first day of placement.

FAQs

The Queensland Health Fact Sheets below include instructions on how to complete your forms:

• Queensland Health Student Orientation Checklist fact sheet
• Queensland Health Deed Poll fact sheet

If your placement is in a NSW Health facility, you’ll need to complete the below series of forms and submit them as individual PDF’s to each module in Sonia under the Checks tab to Sonia:

• New South Wales Health Code of Conduct Agreement
• New South Wales Health Undertaking/Declaration - Appendix 6
• New South Wales Health Tuberculosis Assessment Form
• New South Wales Health Blood Borne Virus Student Declaration Form - Attachment 1
• New South Wales Health ClinConnect Consent to Access AIR

Refer to the following policy documents for more information:

• HETI Clinical Placements and New South Wales Health
• New South Wales Health Policy Directive: Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases
• New South Wales Health Policy Directive:  Working with Children Checks and Other Police Checks
• New South Wales Health Policy Directive: Management of health care workers with a blood borne virus and those doing exposure prone procedures

Online Health and Safety modules

My Health Learning eLearning

The e-Learning modules are available in the My Health Learning system.

Access to My Health Learning is granted 14 days before the placement starts and terminated the day after the placement ends. Access is reactivated for each subsequent placement. Students only have access to a few modules in My Health Learning.

Students not currently on a placement, will not have access to the My Health Learning System.

To log into the My Health Learning system and/or to change your password, please follow these steps:

1. Launch Google Chrome
2. Clear browsing history
3. Go to My Health Learning (make sure you’re not using a bookmark or favourite as it could be going to a different link)
4. Enter StaffLink ID
5. Enter password

If you can’t remember your password, please repeat steps 3 and 4 and then try resetting it via the Forgot Your Password link available on the password entry page.

For further assistance call the State-Wide Service Desk on 1300 28 55 33.