All Griffith ethics approval applications and reports are submitted and managed via our Research Management Information System (RIMS)
All proposed human research at Griffith must undergo an ethical review and gain ethical clearance before any work commences, unless the project is outside the scope of the University’s human research arrangements. Starting a project without authorisation is a serious ethical concern and may initiate breach proceedings as per the Griffith Code for the Responsible Conduct of Research.
Levels of review
At Griffith, we have varying levels of ethics review. Completing the questionnaire at the beginning of your review application in RIMS can help determine which level applies to your project. The questionnaire can also help determine if your planned research activity falls outside the scope of our research ethics arrangements or if it’s exempt from ethics review.
|Level of review||Applies to||Application process|
|Negligible risk (NR)||Negligible-risk research||Proportional Review Form in RIMS|
|Expedited ethics review level 1 (E1)||Research with no more than a low risk of harm and no significant ethical issues||Proportional Review Form in RIMS|
|Expedited ethics review level 2 (E2)||Research with no more than a low risk of harm and addressed ethical issues||Proportional Review Form in RIMS|
|Full review (FR)||Research that doesn't qualify for review via the NR, E1 or E2 pathways. Complete the new HREA online, create a PDF, then create a new ethics application in RIMS. Please submit application with HREA and all supporting documents on RIMS for processing. Please note that From Friday 31 March 2017, users will no longer be able to create new proposals using NEAF. Users can access their NEAF accounts to copy or export any proposal data they wish to keep up until Friday 30 June 2017 (when the NEAF website will be decommissioned).||Human Research Ethics Application and Proportional Review Form in RIMS|
|Prior review (PR)||Special review for research that another research ethics committee has already approved. See Booklet 8 of the GUREM for details||Proportional Review Form in RIMS|
|Variations||Special review for variations to approved projects||Via an email as per Booklet 6 of the GUREM|
|Course clearances (CC)||Coursework and undergraduate student projects. See GUREM Booklet 20||Proportional Review Form in RIMS|
For more information, see the hints and tips sheet (PDF 360k) about the University’s ethics review arrangements.
Ethics review application and Resources
The following guides provide further instructions on how to submit all types of ethics applications and reports:
- Human Research Ethics Application - Quick reference guide
- Chief Investigator / Head of School submission approval
- Example Human Research Ethics Application
- Example templates for participant information and consent forms
Ethics application process
- Create and submit a new application in RIMS. This includes expedited (proportional) reviews, full reviews, prior reviews and course clearances. Refer to the quick reference guide for instructions.
- The chief investigator and the head of school or centre director must approve the ethics application submission within RIMS. Refer to Section D of the Quick Reference Guide for instructions. A research ethics reviewer, the chair and/or the committee will then review the submission. Full approval, conditional approval or provisional approval will be emailed.
- If you don’t receive full approval, ensure you respond directly to every condition or concern raised. Provide copies of any amended recruitment and/or informed consent materials using ‘track changes’. Your response will be assessed and, if appropriate, you’ll receive full research ethics approval.
Progress reports and and final reports
All human research projects with an active ethics clearance are monitored. Each year, RIMS will require a progress reports on active projects. A final report is required to close the ethics protocol when data collection for a project is complete. The process for submitting an annual progress report or final report is almost the same as submitting a new application. Refer to Section C of the Quick Reference Guide for instructions.
Register of Approved Procedures
Griffith researchers, centres or schools can register routine procedures, such as questionnaires, recruitment mechanisms and responses to a common ethical issues. Even though a project with a registered procedure will still require ethics review, applicants can indicate the procedure will be conducted as per the register. Only context-specific issues of the registered procedure will be reviewed, not the details of the procedure. For further information about these arrangements, refer to Booklet 11 of the GUREM.
Register of Approved Procedures
External research conducted at Griffith
We have established review arrangements for external researchers who wish to conduct research on a Griffith campus or with our students and staff. External researchers must attach a completed external research application form to the application for ethical review the researcher submitted to their own institution’s ethics review body, plus a copy of their review decision. The documents should be emailed to email@example.com.