Looking to store and manage your research data?
We can work with you to develop systems to manage data from planning data management and capture through to long term preservation.
There are in-house solutions available, such as Research Space, Research Storage and Research Vault, SharePoint as well as several external providers that we endorse who offer discipline specific and general data management and storage. Don't hesitate to contact us if you'd like to discuss your research project and its data.
Planning for your research data
If you're unsure on how to organise your data and what you need to think about, the Library have an informative site to help you work with data and your research projects.
Your research data will fit under a category of classification. This classification may change how you handle the research data. The Research Data Classification Guide Infographic will help you determine which category your research data fits.
The Information Management sharepoint page will contain detailed information and an app to help you with figuring out which category your data fits into.
Research data has a legal retention period based on the type of data that you are collecting for your research. The Retention Periods for Research Data Infographic provides a quick summary to help you get started.
The Information Management Retention sharepoint page will contain detailed retention information if you'd like to read further.
Research Storage Solutions
Research data can be stored on Griffith or Microsoft hosted solutions. The Data Storage Guide Infographic is a great summary of the approved storage solutions. Use the link to download a PDF version to share with colleagues or you can also view the same table below.
Data Storage Guide
| SharePoint / Teams | Research Drive | Research Space | Research Vault | |
|---|---|---|---|---|
| What data is appropriate? | All*** | All*** | All*** | All*** |
| What is the storage limit? | 25 TB* per site | 3*TB | 1 TB | 5 TB |
| When should it be used? | Active Data Management | Active Data Management | Active Data Management | Archival - Not actively used |
| Does it sync with local copies? | Yes | No | Yes | Not Applicable |
| Does it have version control? | Yes | No | No | No |
| Can external collaborators have access? | Yes | Yes* | Yes | No |
| Does it support backup & disaster recovery? | Yes | Yes | Yes | Yes |
| Is there a way to recover from deletion? | 7 Years | 30 Days | 30 Days | No data Deletion |
| Is it stored in Australia? | Yes | Yes | Yes | Yes |
| Does Griffith approve the Platform? | Yes | Yes | Yes | Yes |
| What is the post-project data retention? | >7 Years | As per ethics requirement | As per ethics requirement | As per ethics requirement |
*Requires consultation with eResearch advisory team
**OneDrive is also available for your personal files or drafts. We do not recommend storing research data on OneDrive as the data is deleted 1 year after you leave.
***If you have PROTECTED data, are completing a defence related project or you have any security concerns, please contact eresearch-support@griffith.edu.au for specialised security requirements.
Disclaimer: Technology and security landscapes are constantly evolving. If in doubt, seek advice from eresearch-support@griffith.edu.au.
Griffith Research Storage
The in-house solution readily available for all researchers is Research Space, Research Drive and Research Vault. Storage at Griffith is supported and managed by the Storage Team.
Use the link below to find more information about Research Space, Drive and Vault.
Microsoft Research Storage
Microsoft SharePoint and Teams are also available to use for research storage and can make collaboration easier in combination with the applications through the Griffith Institution Office 365 licence.
Use the following link to find out how to create a SharePoint or Teams for your research project.
Griffith Research Online (GRO)
A digital archive of research and scholarship from Griffith University, Brisbane, Australia. GRO delivers free online full-text versions of journal articles, conference papers, and more.
Read more about the research repository Griffith Research Online on the following website. The website will also have information to help you with the storage of your own journal articles, conference papers and more.
Research Ethics, integrity and compliance
Griffith is committed to the ethical conduct of research and your research project should be too.
The Office for Research have an informative site that can assist in the design to ensure the work is within compliance.
Data Collection Software and Hardware
Whether you're using surveys, websites, microscopes there are plenty of data collection options available for you to use for your research project.
For software related tools you can find more information on the eResearch Researcher Software and Tools website. Gain access to REDCap, Qualtrics, Speech to Text Transcription and many more.
Researcher Resources and Tools
If you've got a query about hardware related data collection instruments you can view the eResearch Physical Research Infrastructure page for additional information.
Data Management Training
The eResearch Training and Support page contains training resources to help you with your data management journey.
Contact us
eResearch enquiries
Request Help from eResearch and Specialised Platforms support team
eresearch-support@griffith.edu.au
Gold Coast Campus: Room 4.41, Learning Commons (G11)
Nathan Campus: Room 1.23 , Willett Centre (N53)
