Can I include my articles in my thesis?

You may include your published articles in your thesis for marking only.

But when submitting your thesis with articles for publication on Griffith Research Online, you are permitting Griffith University to publish articles whose copyright will normally belong to the journal publishers. This should not be a problem if you follow the advice in this guide. If you don't get the required permissions to include your articles, then you must either redact your article/s from your thesis or put an embargo on the publication of your thesis until you obtain the permissions. You can request an embargo through thesisexams@griffith.edu.au.

Which version of my articles do I need?

Firstly, ask your supervisor which of the following versions you are to include in your thesis for publication:

  1. Publisher’s version (the formatted article in the journal)
  2. Post-print version (the version that has undergone the peer review process; i.e. the final version but without the publisher’s layout).

How can I get permission to include the version I want in my thesis for publication?

Take the steps listed in the table below until you get permission.  Normally the permission will include an embargo period of 12 months or even more before you may publish your version in your thesis on Griffith Research Online (though some permissions may permit you to publish immediately).  Note that Griffith will publish your thesis 12 months after marking (unless you request otherwise).  Please store your permission so it can be retrieved if required.

Some students take a proactive step to get permission.  Before signing their publication agreement, they hand write onto the agreement the following addendum: "By signing this document, parties agree that the post-print/publisher version of this article may be included in the author's thesis for publication on Griffith Research Online in accordance with Griffith University's policy." This addition to their agreement gives these students the permission they require.

How to get permission for the Post-Print Version: How to get permission for the Publisher's Version:

1. If your publisher is Elsevier, Sage or Springer, follow this section.  Otherwise go to 2. below.

Elsevier and Sage permit the insertion of the post-print version of an article (immediately after publication) in an author's thesis for publication on Griffith Research Online.  So if your article is published with Elsevier or Sage , you don't need permission.

Springer too will permit you to publish your post-print version immediately in your thesis on Griffith Research Online. But you must formally get permission to do this through the "Reprints & Permissions" link.  (This you can find in the "About this Article" tab on the web page where you article is published.)

 
2. If your article is not published with Elsevier, Sage or Springer, search using your journal title on the Sherpa Romeo website to find the embargo period for the post-print version of your article on an Institutional Repository. Normally the embargo will be 12 months. As your thesis will be published on Griffith Research Online 12 months after marking, a 12 month embargo will permit you to include your post-print version. If you need help, ask your Library specialist.

1. If your article is published with Elsevier, there is no need to get permission.  Elsevier permits the insertion of the publisher version of your article (immediately after publication) in your thesis for publication on Griffith Research Online.

3. Alternatively, check your publisher's agreement or your publisher's "Journal Author Rights" on the internet. Some publisher's agreements or policies allow you to include the post-print version of your article in your thesis for publication on a University Repository website such as Griffith Research Online. Contact the Information Policy Officer if you need assistance in understanding your agreement.

2. If you are not publishing with Elsevier, check your publisher's agreement or your publisher's "Journal Author Rights" on the internet. Some publisher's agreements or policies allow you to include the publisher's version of your article in your thesis for publication on a University Repository website such as Griffith Research Online. Contact the Information Policy Officer if you need assistance in understanding your agreement.

4. If none of the above work for you, adapt and send this permission email to include the post-print version in your thesis for publication on Griffith Research Online. Normally you will receive an email reply granting permission within a week.

3. If none of the above work for you, adapt and send this permission email to include the publisher's version in your thesis for publication on Griffith Research Online. You should normally receive a response within a week.

5. If, after sending the permission email, you don't receive the permission you require, seek advice from the Information Policy Officer.

4. If, after sending the permission email, you don't receive the permission you require, seek advice from the Information Policy Officer.

What if my thesis is complete, but one of my articles is not yet published in a journal?

There is no issue including articles that aren't yet published in your thesis for marking only.

But when submitting your thesis for publication on Griffith Research Online, you are permitting Griffith to publish your article 12 months after your thesis has been marked. There are journal publishers which will not accept material that has previously been published. So when submitting your thesis for publication on Griffith Research Online, you might need to either redact your article from your thesis, or put an embargo on the publication of your thesis until your article is published.

When your article is peer reviewed and then published, your thesis will normally contain the pre-print version of the article (i.e. the version before peer review).  Once an article is published, journal publishers will normally permit the immediate publication of the pre-print (within your thesis).  (Check by searching on your journal title in SherpaRomeo.)  Your thesis can then be published by Griffith.  Seek additional advice from the Information Policy Officer.

Need help?

Advice and support

  • The Information Policy Officer provides copyright advice and training across Griffith University for staff and students.
  • Reading List Service digitises and makes readings available online for students through Learning@Griffith in a copyright compliant way.
  • The Library assists with supplying movies and TV material for teaching in a copyright compliant way.
  • Griffith Enterprise advises on ownership and development of potentially commercial copyright, inventions and other IP created by staff and students.

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