Approved tools

This guide is directed to teaching tools used outside of Learning@Griffith such as PebblePad, Yammer and Nearpod. Such tools must be approved through the ODS Contract Register to comply with the Cloud Hosting Policy. (For assistance with this approval, contact

(Note: Griffith may sometimes permit teaching tools and platforms (that are outside Learning@Griffith) to host copyright teaching materials that are normally only permitted on Learning@Griffith and/or the Reading List Service. Such platforms require additional compliance measures including copyright compliance provided by the Information Policy Officer).

For Griffith academic staff:

When using teaching tools outside of Learning@Griffith, academic staff may only include:

  • their own comments and written materials
  • up to a paragraph of text taken from elsewhere
  • links (or embed links) to YouTube videos and other web materials
  • Creative Commons* images, videos and other web resources
  • materials from websites (eg a Government website) whose “Terms and Conditions” permit their non-profit educational use
  • materials with permission from the copyright owner.


  • All digitised readings (such as 10%/one chapter of books) are stored in the Reading List Service – but the teaching tool may have a link to the reading in the Reading List Service.
  • Lectures and Off-air recordings from TV or radio are within Learning@Griffith – but the teaching tool may have a link to the item in Learning@Griffith
  • PowerPoint slides containing images taken from textbooks and the web (apart from images with a Creative Commons –type licence) are stored only in Learning@Griffith – but the teaching tool may have a link to the item in Learning@Griffith
  • For the purpose of access and equity, all content (including announcements) posted by an academic staff member to accounts outside Learning@Griffith should also be ‘dual posted’ to the respective course site within Learning@Griffith.

For Griffith Students:

When your students are posting their own work and assignments (as well as images, articles, videos etc they source from the web) on these and other tools or platforms, refer them to the Copyright guide for Students.

* How to source Creative Commons material such as images:

Get the material you want on CC Search.   The “Google Images” tabs and “YouTube” tabs generally supply the best results for images and videos respectively.  Remember to reference the CC material you use.

For more information:

For specific cases and advice, please contact the Information Policy Officer.

Need help?

Advice and support

The Information Policy Officer provides copyright advice and training across Griffith University for staff and students. Contact the Information Policy Officer by emailing or phoning (0)7 3735 5695.

  • Reading List Service digitises and makes readings available online for students through Learning@Griffith in a copyright compliant way.
  • The Library assists with supplying movies and TV material for teaching in a copyright compliant way.
  • Griffith Enterprise advises on ownership and development of potentially commercial copyright, inventions and other IP created by staff and students.

Common questions