Right to Information is the Queensland Government's approach to giving the community greater access to information. This approach applies to the University.

The Queensland Government has made a commitment to provide access to information held by the Government, unless on balance it is contrary to the public interest to provide that information.

Relevant legislation may be accessed via the following links:

Right to Information aims to make more information available, provide equal access to information across all sectors of the community, and provide appropriate protection for individuals' privacy.

Further information about the government’s policy, including the legislation and application forms, is available from the Queensland Government’s - Right to Information website.

Information Privacy

Queensland’s privacy regime is set out in the Information Privacy Act 2009. Under this Act, the University is legally required to comply with the Information Privacy Principles (IPPs), which are set out in Schedule 3 to the Act. The IPPs cover the collection, storage, use, disclosure and access obligations of agencies. Under the Act, agencies are required to take reasonable steps to protect the personal information they hold from misuse and loss, from unauthorised access, modification or disclosure.

The University is committed to the objectives of the IP Act and has implemented a Privacy Plan that is based on the following principles:

  • the University supports responsible and transparent handling of personal information;
  • the University respects an individual's right to know how their personal information will be collected, used, disclosed, stored and disposed of; and
  • adequate privacy protection is a necessary condition for the University to participate in e-communications and e-transactions.

The University welcomes community engagement about access to information held by the University. Further information can be obtained from the Griffith University Privacy Plan.

Information Asset Register

Listing our Information Assets in an Information asset register ensures that the University's information is identified, defined and organised in a way that will facilitate access and re-use of this information. The Information Asset Register will assist to avoid any unnecessary duplication of information, systems and processes.

Accessing information

Griffith University releases information administratively (this is discussed further below) and proactively where possible with considerable information publicly available on the University's website. Information can be accessed via the documents published through:

  • The University's website or in the Publications Scheme;
  • Information included in the Disclosure Log; or
  • making a Right to Information (RTI) access application or Information Privacy (IP) amendment application.

The University's Right to Information Officer is the Vice President (Corporate Services), Mr Peter Bryant. Initial enquiries about accessing information in the University may be made to Right to Information Services, Office of the Vice President (Corporate Services) on (07) 373 55586 or email rti@griffith.edu.au.

Accessing Information by Requesting an Administrative Release

The simplest means by which you might access information held by the University is by way of an administrative release, a process whereby the University’s Right to Information Officer may elect to release documents you have requested to you. Documents released by administrative process are released free of charge.

You may request an administrative release of documents by to Right to Information Services, Office of the Vice President (Corporate Services) on (07) 373 55586 or email rti@griffith.edu.au. It is important that you clearly specify what documents you are requesting access to and that you do not request access to documents you do not require (as responding to broadly worded requests will involve significant time, effort and cost and accordingly the application may be refused as an unreasonable diversion of the University’s resources as described below). A decision about whether or not documents will be released by administrative process will generally be made within 7 days from the date of receipt.

Please note that requests for administrative release of documents may be refused particularly in circumstances where:

  • the claim for documents is so broad and responding to it would involve an unreasonable diversion of the University’s resources;
  • the claim involves access to a third party individual’s personal information and is an invasion of that individual’s privacy;
  • the request is made in relation to documents that are subject to legal professional privilege;
  • releasing the documents might constitute a breach of confidence, prejudice the University’s ability to obtain confidential information or affect confidential communications;
  • releasing the documents might prejudice the private, business, professional, commercial, financial affairs of the University;
  • releasing the documents might involve the disclosure of trade secrets of the University, and/or information of commercial value to the University or another person and information the disclosure of which could reasonably be expected to destroy or diminish the commercial value of the information;
  • the disclosure of the documents could prejudice the effectiveness of a method or procedure for the conduct of tests or examinations by the University;
  • the document does not exist or is un-locatable; or
  • the document is commercially available.

If your request for an administrative release of documents is refused and you wish to persist, then it will be necessary for you to make a right to information request or an information privacy access application.

Making a Right to Information (RTI) or Information Privacy ( IP ) access application

If you wish to make a formal application for documents under the Right to Information legislation, you must lodge your request in writing on the approved application form.

Your application must:

  • be on the approved application form
  • provide sufficient information concerning the document/s to enable the University to identify the document/s
  • state the address for the delivery of notices and documents to which you seek access;
  • include suitable evidence of identification if you are seeking access to your own personal information;
  • if the application is made under the RTI Act, the application fee of $48.00 must accompany the application.

Upon receipt of your application, a determination will be made by the Vice President (Corporate Services) about whether or not the information you have sought is appropriate for administrative release. If it is, the information will be sent to you and your payment will be refunded. If it is not, your application will be processed as a Right to Information application (or an application for personal information under the Information Privacy Act 2009 if the information sought relates only to you as an individual).

Processing your RTI application

Your application will be processed in a timely manner and access to documents may be provided either in the form of inspection or photocopies. There is no application fee if you are applying for your own information. If you are applying for someone else’s information or non-personal information (e.g. University business records), then there is an application fee of $48.00. You may also be required to pay for processing and photocopying charges. If you are required to pay these charges, the University will advise you of estimated costs.

The Vice President (Corporate Services) will make a decision about your RTI application within 25 business days of receiving a valid application. You have a right to seek an internal review of a decision made by the Vice President (Corporate Services) if you are not satisfied with the decision. An applicant who is dissatisfied with the University's decision either at the initial decision stage or on an internal review may seek a review of that decision through the Information Commissioner. The Information Commissioner is an independent body set up to review the Right to Information and Privacy decisions of all government agencies and public authorities.

Making an IP amendment application

The Information Privacy Act 2009 provides that if certain requirements are satisfied, a person may make an application to amend a document of the University. You are entitled to amend personal information that is inaccurate, incomplete, out of date or misleading. If you wish to make an amendment application, you must lodge your request in writing on the approved application form.

You may apply for an internal review if you are not satisfied with a decision made by the University’s Privacy Contact Officer. Further information is available in the Griffith University Privacy Plan.

Disclosure log

The disclosure log makes non-personal information disclosed to an applicant under the Right to Information Act 2009 available to a wider public audience. Under the Act, information of a sensitive nature, for example personal details and/or information considered commercial in-confidence, is removed from the documents prior to their release.

Date of Decision on application, number of pages Topic/information requested How to access

15 April 2010 (Ref: LSU5000)

11 documents in total

Copy of petition, correspondence between the University and the Criminal Justice Commission (CJC), and internal audit results covering the following subject matter:

1. Petition submitted to the University Council in September 1991 in relation to the maladministration of the Griffith University Representative Council;

2. Results of any investigation by the Criminal Justice Commission (CJC) in relation to the petition; and

3. Audit conducted by the University arising from petition allegations

Copies of the released documents may be obtained by emailing a request with details to rti@griffith.edu.au

1 April 2015 (Ref: LSU9628)

1 document (21 pages)

Copy of the report on the University's Criminology Research dated 13 October 2014

Copies of the released document may be obtained by emailing a request with details to rti@griffith.edu.au

If you have any question regarding the Disclosure Log, contact Right to Information Services, Office of the Vice President (Corporate Services), by telephone on (07) 373 55586 or email rti@griffith.edu.au.

Frequently asked questions

What is Right to Information?

Right to Information is the Queensland Government's approach to giving the community greater access to information.

The Queensland Government has made a commitment to provide access to information held by the Government, unless on balance it is contrary to the public interest to provide that information. The Right to Information reforms aim to make more information available, provide equal access to information across all sectors of the community, and provide appropriate protection for individuals' privacy.

Further information is available from the Queensland Government's Right to Information and Information Privacy website.

What happened to FOI?

The Freedom of Information Act 1992 (FOI) was repealed on 1 July 2009 and replaced with the Right to Information Act 2009 and the Information Privacy Act 2009. However, the FOI Act will continue to apply to any access or amendment applications lodged before 1 July 2009.

What is the Information Privacy Act 2009 and what does it mean for me?

The Information Privacy Act 2009 is a Queensland law and came into effect on 1 July 2009. The Act applies to the University and its employees and contractors. It does not, however, apply to controlled entities which are covered by the Australian Government’s Privacy Act 1988. The Information Privacy Act 2009 has two broad schemes:

  • a scheme which allows people to access and amend their own information; and
  • a scheme which regulates the management of personal information held by the University.

If you wish to make an application to amend your personal information contained in a University document that you believe is inaccurate, incomplete, out of date or misleading, you must lodge it on the approved amendment application form. More information is available from the Griffith University Privacy Plan.

What is Personal Information?

Personal information is any information which identifies an individual or allows their identity to be reasonably ascertained.

What are the Information Privacy Principles?

The Information Privacy Principles are a set of rules which regulate the way in which personal information is to be managed by the University throughout its lifecycle from initial collection to eventual disposal. The Information Privacy Principles cover the following functional activities:

  • collection of personal information;
  • storage and security;
  • access and amendment;
  • use within the University of personal information;
  • disclosure of personal information to person’s outside the university.

Further information is available from the Griffith University Privacy Plan.

How can I access information?

In line with the philosophy of the Right to Information reforms, the University has a number of administrative access schemes which permit certain kinds of information to be released without the need for a formal application under the Right to Information Act 2009 or the Information Privacy Act 2009. As a first step, check the University’s Publication Scheme to see whether the information you seek can be released administratively. If you are still unsure, contact the Right to Information Services, Office of the Vice President (Corporate Services) on (07) 373 55586 or email rti@griffith.edu.au to discuss how the information may be released.

Which Act is relevant to my application?

Applications for access to information under the RTI Act or the IP Act must be made on the approved form.

There is a section on the approved form for applicants to indicate which description most closely describes their application for access by checking one of three boxes.

If you indicate that you are seeking access to:

  • documents that are non-personal in nature – your application will be dealt with under the RTI Act.
  • personal information relating to yourself or on behalf of another person – your application will be dealt with under the IP Act.
  • documents that contain both personal information relating to yourself or on behalf of another person and may contain the personal information of another person and/or non-personal information – your application will be dealt with under the RTI Act.

Further information is available from the Queensland Government's Right to Information and Information Privacy website.

How do I make an application under the Right to Information Act or Information Privacy Act?

All applications for access to information must be made in writing on the approved application form.

Your application must:

  • enclose the application fee (if applying under the Right to Information Act)
  • enclose a certified copy of your identification (if applying under the Information Privacy Act)
  • provide sufficient information concerning the document/s to enable the University to identify the document/s; and
  • state the address for the delivery of notices and documents to which you seek access.

If you are applying for your own information, a certified copy of your identification must be provided with your application. If someone (including a legal representative) is acting on your behalf, or as your agent, they must also provide evidence that they have authority to act on your behalf and a certified copy of their identification.

Further information is available from the Queensland Government's Right to Information and Information Privacy website.

How much will it cost?

There is no application fee if you are applying for your own information. If you are applying for someone else’s information or non-personal information (e.g. University business records), then there is an application fee of $48.00. Also, you may be required to pay for processing and photocopying charges. If you are required to pay these charges, the University will advise you of estimated costs.

Further information about fees and charges is available from the Queensland Government's Right to Information and Information Privacy website.