Supporting documentation
Providing documents to support your application
Supplying supporting documentation with your university application helps us verify your eligibility for admission. The documents you need to supply will depend on your situation and the program you are applying for. Check the Entry Requirements section for your chosen program in Degree Finder.
Here you can learn more about the supporting documentation required for admission and readmission to Griffith degrees.
Supporting documentation for admission to Griffith programs
If you've undertaken prior study at another institution, you'll need to supply documentary evidence of your official academic transcript (including proof of completion).
The easiest way to do this is to provide a URL for a digital academic transcript issued via a platform such as My eQuals. You can also upload an official transcript (or certified copy) in your application. Most institutions won’t release your academic record if you have outstanding debts, so you may need to reconcile this with your prior institution first.
If your previous studies were undertaken in a language other than English, you will need to provide a certified translation of your academic documentation along with the official original-language version.
No documentation is required for prior study completed at Griffith University.
For some programs, professional experience can be used to gain admission to a program, a reduced program duration or to receive recognition of prior learning towards that program.
You should review the entry requirements on Degree Finder for your desired program to determine if you are required to provide evidence of work experience.
If there is an entry pathway based on work experience for your chosen program, and you would like your work experience to be considered as part of your application, you must provide the required information in one of the following ways:
- a CV outlining your roles, responsibilities and period of employment
- a URL to your professional LinkedIn page
- directly in the application. Outline the full details directly in the application form.
Some programs may require you to provide evidence that you are currently working in a specific-related field. For these programs you will need to provide a statement of service that:
- is signed and dated by your employer
- is on the employer’s official stationery/letterhead or from official email address
- includes contact details of the person completing the statement
- confirms the position/job title and the main duties performed
- details the employment period, including start and end dates.
If you are self-employed, you may need to supply the following:
- a copy of your business certificate of registration.
- an official email or letter (on official stationery) from your accountant or solicitor, confirming your business and its nature.
If you are applying for a program that requires evidence of industry registration, please provide the following:
- a copy of your registration (e.g., Ahpra, CPEng.)
Australian Defence Force Service Record
If you’re a current or former member of the Australian Defence Force, you may wish to provide your Military Service Record (PMKeyS Long) or official Certificate of Service. If applying via the Veterans Pathway, you must include these in your application.
For admission to Griffith University, all applicants (whether domestic or international) must provide evidence that their English language ability meets the minimum requirements for admission.
In most cases, applicants will meet these requirements if they have completed (and provided evidence of) secondary or post-secondary studies in a recognised English-speaking country.
If English is not your first language and you have not studied in a recognised English-speaking country, you will be required to provide evidence of meeting the required minimum* English language proficiency in one of the following ways:
- Achieve the minimum score listed on the Degree Finder in one of the English tests found in the 'Language Requirements' section for your program. English test results must be no more than two years old. Professionally accredited programs with higher level requirements will have these requirements listed in the relevant Degree Finder entry under Language Requirements.
- Provide a statement of service demonstrating at least 2 years full-time work experience in an English-speaking Professional roles in Australia, Canada, Ireland, New Zealand, South Africa, United Kingdom or United States of America OR demonstrating at least 2 years full-time work experience in Professional role for an English speaking multi-national company. The work experience must be within two years of admission. Professional roles are defined as those appearing in Occupation Standard Classification for Australia (OSCA) Major Group 2 requiring OSCA Skills Levels 1 and 2 to meet English language requirements. The statement of service must:
- your position must be assessed as a minimum skill level 1 or 2 under the Occupation Standard Classification for Australia (OSCA) to meet English language requirements. The statement of service must:
- be signed and dated by your employer
- be on the employer’s official stationery/letterhead
- include contact details of the person completing the statement
- confirm the position / job title and the main duties performed
- detail the employment period, including start and end dates
- confirm whether the position was held on a full-time, part-time or casual/contract basis
- confirm the regular hours worked per week or total hours worked to date.
Please note: copies of employment contracts, letters of offer, payslips and unofficial letters are not accepted as evidence of meeting the requirements.
* You should review the language requirements on Degree Finder for your desired program, to determine if you are required to provide evidence of English Language proficiency, noting that some programs have higher requirements. For these programs, evidence of meeting language requirements may only be provided by completing an approved English language proficiency test or additional evidence may be required.
Refer to the University’s Admission Schedule: English Language Proficiency for details.
If you have studied under a different name, you’ll need to provide official documents showing your name. This could be a deed poll, marriage certificate or other formal registration issued by Births, Deaths & Marriages. Your documents must clearly show both your former name(s) and your current name(s). Providing this information helps us process your application smoothly – without it, your application may be delayed. Please note that a driver’s licence can’t be accepted as evidence of a name change.
If you’re a current Griffith student and need to update your name details, you can find step-by-step guidance in the Ask Us Article: ‘How do I change my name?’
Studied or worked outside of Australia
New Zealand Year 13/NCEA Level 3 applicants
NZQA sets the annual NCEA assessment results date as early as possible, however it may not always satisfy the specific cut-off dates of all the Australian Tertiary Admissions Centres. All attempts are made to ensure applicants with overseas qualifications are not disadvantaged because of the delayed availability of results. However. in the case of our more competitive programs such as the Bachelor of Medical Science and the Bachelor of Dental Health Science, we cannot hold any places for future offer rounds.
Overseas applicants
If your previous studies were undertaken in a language other than English, you will need to provide a certified translation of your academic documentation.
To get your documents certified:
1. Make a legible photocopy of your original document.
2. Take both the original document and the photocopy to the certifier.
3. The certifier will need to sight your original document and the photocopy. On each page of the photocopy, the certifier must include:
- the statement: 'This is a certified true copy of the original as sighted by me',
- their full name,
- their signature,
- the date of certification,
- their professional registration number, and
- their occupation.
Note: If your original document is in a language other than English, you will need to provide a certified copy of the original along with a certified translation.
Persons authorised to certify documents:
- Justice of the Peace or Notary Public
- Lawyer, barrister, or solicitor
- Embassy official
- A member of the police force
Note:
- You cannot certify your own documents.
- A family member cannot certify your documents.
Supporting documentation for readmission after exclusion
If you are a Griffith student applying for readmission to your program after a period of exclusion, you will need to provide supporting documentation to demonstrate how your previous circumstances contributing to the poor academic performance have been overcome or managed.
The below outlines the required format for common supporting documentation. This list is not exhaustive and depends on your personal circumstances.
Refer to readmission after exclusion for the criteria to be addressed. Your personal statement should include your student ID and be signed and dated.
Medical certificates must be written on official medical centre or practitioner letterhead, include a provider number and stamp, be free of handwritten amendments and specify relevant dates.
Post-exclusion academic performance
Provide academic transcripts of study completed outside of Griffith University. Current QTAC and UAC applicants don’t need to supply these additional documents.
Letter from employer on company letterhead, stating your role within the company, your role within the organisation, the nature of your position, length of service, level and nature of performance in the position.
Personal references may be appropriate in some circumstances. Ensure the letter is dated and includes the full name of the referee and contact details. Their relationship to you should be clearly stated on the letter.
If you have experienced financial difficulties relevant to your previous exclusion, please outline this in your personal statement. It is not necessary in most cases for you to provide detailed documentation of your personal circumstances in relation to your academic standing.