Deferred assessment

Deferred assessment would normally be applied for if you have been prevented from completing an assessment task that is a presentation, performance, seminar or an end-of-trimester or school-based examination or quiz. These are assessment types that are typically scheduled to occur on a specific date, and may appear in your Course Profile as the following:

  • presentation – technical or professional
  • performance – artistic
  • guided discussion with peers
  • examination; or
  • test or quiz.

This could be an oral presentation that needs to be delivered during your timetabled tutorial, a musical, vocal or dramatic performance that has been scheduled for a specific day, or an in-class examination that is being administered by a School or Department.

Assessment tasks that are undertaken and submitted outside of scheduled class time are a sub-category of deferred assessment, and may appear in your Course Profile as the following:

  • written assignment
  • planning document
  • research-based assignment; or
  • laboratory report.

In most instances, if you are unable to submit an assessment task of this type, by the due date, you should apply for an extension of time (see below).

Should exceptional circumstances exist, which have resulted in your performance being seriously affected, or if you have been seriously disadvantaged in attempting the assessment item, you may wish to apply for special consideration.

Applying for deferred assessment

If you are applying for deferred assessment, your application must be submitted through the online application form no later than three working days after the assessment was scheduled to take place.

Your application must also include appropriate documentation to support the grounds on which you are requesting your assessment to be deferred.

Grounds that may prevent, or prevented you, from undertaking your assessment task on the scheduled date, and associated supporting documentation, could include the following:

  • illness – medical certificate
  • accident – statutory declaration
  • temporary disability – medical certificate
  • bereavement – bereavement notice
  • sporting or cultural commitment at state, national or international representative level – letter from sporting body
  • other compassionate circumstances – statutory declaration.

You will be notified of the outcome of your request for deferred assessment application by email. The status and outcome of your application can be viewed at any time using ‘My application status’ online enquiry.

Example of deferred assessment

You are required to deliver an individual, oral presentation at one of the timetabled tutorials for your course, during the trimester teaching period. You have been scheduled to make your presentation in Week 5. The day prior to your scheduled presentation, you become unwell, and receive a medical certificate from your GP advising that you are unfit for work for the next seven days. As a result, you will be unable to present on the scheduled day. You apply for a deferred assessment through the online application form, providing a scanned copy of the medical certificate as evidence that you were unable to perform the assessment task on the scheduled day. The application for deferred assessment is granted and you are scheduled to deliver your oral presentation at the next available tutorial after your medical certificate has expired.

Deferred end-of-trimester exams

All end-of-trimester deferred exams will be held during the Deferred/Supplementary exam period for that trimester. Refer to the Academic calendar and key dates for the deferred/supplementary exam period dates that apply to you. It is important to note that further rescheduling of a deferred end-of-trimester exam is not possible. If you are still unable to sit your deferred or supplementary exam because of exceptional circumstances, you may apply to withdraw after the census date due to special circumstances.

Applying for an extension of time

An extension of time is a sub-category of deferred assessment and applies to assessment tasks that are undertaken and submitted outside of scheduled class time (e.g., an assignment). If you are applying for an extension of time, your application must be submitted through the online application form by the due date. Your application must also include appropriate documentation to support the grounds on which you are requesting your extension of time. You can make a request for an extension of time on one of two grounds, as follows:

  • medical
  • other (e.g., family or personal circumstances, employment-related circumstances, unavoidable commitments).

You will be notified of the outcome of your request for an extension of time by email. The status and outcome of your application can be viewed at any time using ‘My application status’ online enquiry.

Example of an extension of time

You are required to submit a research-based assignment by 3.00 pm on the Friday of Week 8. On the Monday of Week 8, you become unwell, and receive a medical certificate from your GP advising that you are unfit for work for the next seven days. As a result, you will be unable to complete your assignment, and submit it by the due date. You apply for an extension of time through the online application form, requesting a seven-day extension, prior to the due date of 3.00 pm on Friday of Week 8. You provide a scanned copy of the medical certificate as evidence that you were unable to complete the assignment by the due date, as you were unfit for work, for a seven-day period. The application for a seven-day extension of time is granted, and you are provided a new due date.

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