C1 Journal article requirements
To be included in this category, the publication must meet the HERDC definition of research and:
- be published in a scholarly journal
- be research published in the current collection year. The year of publication must be stated within or on the work being claimed, with the exception of the expanded year of publication
- the author must be affiliated with Griffith
- have been peer-reviewed.
For proof of peer-review for journal articles, go to the Ulrich's database to confirm journal is 'refereed'. Or, if the journal is listed in the Institute for Scientific Information database, it is considered peer-reviewed/refereed.
The journal must also have an International Standard Serial Number (ISSN). Some journals may be regularly published as separate volumes with an ISBN rather than and ISSN. Provided the publication is clearly identified as an edition of a journal and not a book, articles in such publications may be eligible if they meet all other criteria.
If an ISSN does not appear in the journal, you’ll need to provide:
- external evidence such as an ISSN number being cited in an extract from one of the Institute for Scientific Information indexes; or
- evidence the journal is classified as 'refereed' in Ulrich's International Periodicals Directory (Volume 5 - Refereed Serials) or via Ulrich's website.
Journal article types
The types of journal articles that may meet the criteria include:
- commentaries and communications of original research
- research notes
- letters to journals, provided the letter satisfies the definition of research (as defined above) and the subsequent definitions for journal articles in this section
- critical scholarly texts that appear in article form
- articles reviewing multiple works or an entire field of research
- invited papers in journals
- articles in journals targeted to scholars and professionals
- articles in a stand-alone series
The types of journal articles that do not meet the criteria include:
- letters to the editor
- case studies
- articles designed to inform practitioners on existing knowledge in a professional field
- articles in newspapers and popular magazines
- book reviews
- brief commentaries and communications of original research
- reviews of art exhibitions, concerts, theatre productions
If you’ve attached an electronic copy of the published version of your article, unless you are requested to, you will not need to send in any verification documentation apart form an authorship statement if the article does not identify your institution and affiliation.
If you haven’t attached an electronic copy of the published version of your article, the following verification documentation is required:
- a full copy of the article or offprint of the article
- photocopies of pages showing all bibliographic information, such as journal title, ISSN or ISBN, volume, issue (where applicable) and dates where not provided in copy or offprint. If an ISSN does not appear in the journal, external evidence is required, such as an ISSN number being cited in an extract from one of the Institute for Scientific Information indexes, or evidence that the journal is classified as 'refereed' in Ulrich's International Periodicals Directory (Volume 5 - Refereed Serials) or via Ulrich's website.
- evidence indicating the author's affiliation to Griffith. By-line or footnote or statement in publication indicating research undertaken in author's capacity as a staff member or student of the University or an Authorship Statement from author attesting research undertaken in author's capacity as a staff member or student of the University (in support of this statement, INS staff will provide confirmation that the author was an appointee or student of the University within the publication year
If the article is not listed in Ulrich's database as refereed, or listed in Institute for Scientific Information database, proof of peer review is required. This can be provided as either:
- statement in the journal that contributions are refereed; or
- statement from editor stating that contributions are refereed, or
- copy of referee's assessment relating to the article
Please send verification documentation to the Research Publications Officer, Office for Research, N54 Level 0, Bray Centre, Nathan campus.
The internal closing date for entry of publications data into the portal is 1 February each year.