Introduction

Reading lists can include any type of resource; either online or print. For print resources the Library can create digitisations (per copyright limits) which students can then access online as a pdf. The steps below are NOT needed for any online resource (i.e. online journal, ebook, streaming video).

Digitisations can be requested for:

  • Chapters or sections of print books
  • Print journal articles

HINT:

View Online button

Due to copyright requirements, digitised materials have a start and end date that aligns with the period the course is offered. When these dates have lapsed, the digitisations expire, and they need to be re-requested. This also gives list owners an opportunity to review and update the list for any changes. The steps to re-request a digitisation are the same as requesting the initial digitisation as below.

Request a digitisation

  1. Log in to the Reading list.
  2. Locate the resource in the list. If the item is not in the list, see the Add resources to a list with bookmarks guide.
  3. Click on the action button the the right of the title, and then select Request Digitisation.
Request digitisation

  1. The Request a new digitisation form opens.

    1. There are three steps to finalise the request but usually all required information auto-populates and it is only necessary to check and submit. (Note: For some titles an intermediate pop-up screen prompts you to choose an ISBN. If this appears, click on the drop-down arrow and choose the first ISBN and then Submit.)
    2. For a book chapter, make sure the This is a full chapter box is ticked. All other information should be already included. If there are any errors or missing information you will be prompted to enter the details.
    3. Request a digitisation - book chapter

    4. If there is a notes or reference page separated from the chapter (i.e. at the end of the book) which needs to be digitised, click on Add reference page range and complete the page range fields. (Note: these pages are included in the total number of pages allowed by copyright.)
    5. Add reference page range

  1. The Request a new digitisation form opens.

    1. There are three steps to finalise the request but usually all required information auto-populates and it is only necessary to check and submit. (Note: For some titles an intermediate pop-up screen prompts you to choose an ISBN. If this appears, click on the drop-down arrow and choose the first ISBN and then Submit.)
    2. Click Add another to choose more than one page range, including any reference or note sections. All other information should be already included. If there are any errors or missing information you will be prompted to enter the details.
    3. For a section of a book (not a whole chapter), untick the This is a full chapter box to display the page range fields.

Request a digitisation - section of book

  1. The Request a new digitisation form opens. There are three steps to finalise the request but usually all required information auto-populates and it is only necessary to check and submit.

Request a digitisation - journal article

You are able to load your own pdf or Word document from the Request a new digitisation form.

After uploading, the system checks the document to apply copyright restrictions (e.g. whether your request is more than 1 chapter or 10% of the total pages of a work).  Non-copyrighted material (e.g. personal papers, PowerPoints, etc.) can be loaded to your Learning@Griffith course site and then manually bookmarked to link it to the reading list (see Add resources to a reading list with a bookmark guide).

A student note such as “This document can be accessed via the Learning@Griffith site for this course” should be added to the bookmark.

The example below is for a book chapter, however the same steps are applicable for other Resource types.

  1. The Request a new digitisation form opens and auto-populates.

    1. Click on Choose File to upload file.
    2. Browse for the file on your computer and select open.
    3. Tick the box in the form confirming that the file only contains the content reflected by the information you added to the metadata fields.
    4. Tick the box for incidental artwork only if the digitisation includes images, not including graphs and tables.

Request a new digitisation form

  1. Click Next at the bottom of the page.
  2. The next page shows the course details. This information is auto-populated. If needed, you can make some changes.
    1. The start and end dates default to the time period for the course.
    2. The Needed by date can be left blank.
    3. Add or change the Student Numbers if this is blank. This does not need to be exactly correct, an estimate of the number of students is acceptable.
  3. Click Next.
  4. The last page shows your name and email. This is auto-populated but you can change if requesting on behalf of someone else.
  5. Click Next.

Digitisation outcomes

There are several possible outcomes after submitting the request. While your request is being processed the Digitisation pending message will display in the action button options .

Digitisation pending

If the request is not fulfilled immediately, Reading List staff will review and process. An email is sent when the request has been completed or if there is any issue.

  1. If the digitisation request passes the automated copyright checking it will be accepted.
  2. Click Close. You may have to wait a few minutes while the copyright coversheet is attached.

Digitisation accepted

  1. The status changes to Digitisation attached in the action button options.
  2. When you Publish the list, the  View online button button will be displayed.

Digitisation attached

If there is a newer edition of your book in the Library Catalogue, the system may prompt you to choose which edition to use. If you choose the newer edition, you can update the page numbers for the relevant chapter/section before resubmitting. Reading List staff will then update the reading list with the newer edition and load the correct scan. If you want to use the older edition, select Proceed with request anyway and it will be processed as usual.

Newer edition available

If the digitisation is rejected due to exceeding copyright allowance (e.g. your request is more than one chapter or 10% of the total pages), Reading List service staff will contact you to discuss options. If no changes are made to meet copyright requirements, staff will add a Student Note:

Copyright message