By depositing data in a repository (or archive), you can make sure that your data can be accessed and cited in the long term.

Before depositing, you should consider the implications of doing so, in terms of ownership of intellectual property, and ethical requirements like privacy and confidentiality.

Repositories differ in their discipline focus and the types of research data that they accept. It is common for repositories to specify some or all of the following:

  • preferred formats that facilitate long-term access and preservation
  • minimum standards for documentation and metadata that enhance the discoverability and usability of the data
  • assurances from you, as the depositor, that storing the data and making it available will not infringe upon the rights of others, and
  • your assignment of a licence that makes clear what rights re-users are granted.

Identifying a suitable repository for your data and discussing requirements with the repository staff is a valuable part of data planning.

Resources and contacts

Griffith University Data Repository

Griffith staff have access to an institutional data repository that is not discipline-specific. The service is run by INS and is suitable for a wide range of data. You can upload research data and make it openly accessible, or you can restrict access to users that you specify.

You can also use the data repository to record and showcase:

  • data that is hosted elsewhere – you provide metadata about the collection and links to the hosting site, and
  • data that is not available online but may be accessed through negotiation with the collection custodian – you provide metadata about the collection and an access statement that tells users how to negotiate access.

Data and metadata that you choose to share publicly can be cited by others, and will be discoverable through Griffith Experts, Google and other services that expose your research to new audiences and potential collaborators.

There are a number of ways to deposit data. Self-deposit processes are designed for collections that are not too large or too complex and that do not require complex access control mechanisms.

Not all data that is within the scope of the Griffith University Data Repository is suitable for self-deposit. Some deposits need to be mediated, for reasons such as:

  • technical complexities – e.g. large volumes, high dependency between files, requirement for specialised hardware or software
  • risk management
  • the user community has special requirements about how data needs to be delivered.

eResearch Services can help you deposit your data via other means if self-deposit is not suitable.

Resources and contacts

Seek advice from eResearch Services, if required.

Other digital data repositories

In many disciplines, national or international repositories are available to support the long-term access to research data. is a searchable directory of research data repositories. As of April 2016, 1,500 data repositories were listed in

In deciding whether to deposit to a repository outside Griffith, consider the sustainability of the service (in terms of staffing, funding arrangements, and support from its host institution) and assess its level of support for and within your discipline.

If you add a metadata record to the Griffith University Data Repository that links to the other archive or repository holding your data, your collection can still appear in your Griffith Experts profile as one of your research outputs.

Resources and contacts (website)

Archives for print, media and material collections

If non-digital data has community or heritage value, consider whether it should be permanently housed in a national or state collection.

Staff from both Griffith Archive and Library and Lending Services can provide advice about libraries, archives or museums that may be more suitable for the type of data that you have.

Resources and contacts

Seek advice from Griffith Archive or Library, if required.