When the required retention period has come to an end, you may need to destroy data to meet ethical requirements or because you determine the data no longer has any value.

The destruction process must be irreversible, meaning that there is no reasonable risk that any information may be recovered later. You must take extra care when dealing with records that contain sensitive information.

Print materials should be shredded and pulped. For non-sensitive materials, office shredders can be used. For sensitive materials, order a confidential waste bin through Campus Life.

Data in digital formats must be processed so the information is irretrievable. These processes can include deleting or overwriting information, purging magnetic media through degaussing (exposure to a strong magnetic field), or destroying the physical media (e.g. CD-ROMS, DVDs).

Resources and contacts

Seek advice from Corporate Records and Digitisation Services if required.