You should store your research data in:

  • on-site secure local facilities managed by your school or centre
  • on-site secure central facilities managed by INS (Corporate Archives and Records Management Service)
  • off-site in other storage services, only if they are approved by INS CARMS and/or the Ethics Committee.

Consider the conditions in which you will store the data, and whether these may affect data durability. Storage areas should be climate-stable, structurally sound, and free of risks such as pests, flood and fire.

Storage rooms and cabinets should be locked when not in use and records should be kept of who is able to access the data (holders of keys, swipecards). Check-in/check-out procedures may be needed if data is regularly removed from the secure area.

Data should be well-organised, clearly and appropriately labelled, and physically accessible to authorised researchers.

Resources and contacts

During the project collect data in formats that are long-lasting. Data that is organised and well-documented is easier to find and use.  Regularly assess your options for storing your data and moving it around. If your data is lost, stolen or misused you will lose valuable work and damage your reputation as a researcher.