Before heading overseas, there are lots of things you need to prepare for. You should take the time to familiarise yourself with the preparations required as it can sometimes take several weeks to make all the necessary arrangements, and you don't want to leave everything to the last minute.
The information below is designed as a starting point for you to do your research, but it is up to you to make sure you are well-prepared for your overseas program.
If you are spending one or two trimesters abroad as part of the exchange program, you will be required to attend a compulsory in-person pre-departure session at the Gold Coast or Nathan campus. It is typically held in study week in the trimester before your exchange program. Confirmation and further instructions will be sent to your student email once you have been accepted.
Short Term and Other Programs
Due to the varied nature of these programs, we are unable to host an in-person pre-departure session for every experience. Instead, please ensure you browse this page for important information relative to your program, such as insurance and International SOS. We will also send this information to your student email once your have completed the short term registration form. If you are undertaking a faculty-led study tour, you may be required to attend an in-person pre-departure session which is delivered by the School; please check with the coordinator of that program.
It is your responsibility to ensure you have arranged adequate accommodation for your overseas program. Host universities will send you information about housing options with your Letter of Offer/Acceptance document. You can also find information on their website.
We strongly recommend that you research accommodation options in advance so you can budget accordingly and be aware of any application or payment deadlines. At some universities, on-campus accommodation is highly competitive and has an early application deadline.
When researching and applying for accommodation, you should consider questions such as:
- What is the distance to campus and how do I get there?
- What are the payment requirements and deadlines?
- How reputable/trustworthy is the accommodation provider?
- What are my rights as a tenant?
- Who will I live with?
We highly recommend that you do not purchase flights until you have been accepted by the host university and have applied for, and received, a valid visa (if required). This is because if you are not accepted into the program or your visa is denied, it is likely that you will not be able to secure a refund for your flights. Please check with the airline about their refund policy if you are unsure.
Griffith University's Gold Coast and Nathan campuses have an STA travel branch. We recommend that you purchase your flights through STA on-campus as they work with our office to ensure your flight details are recorded in the International SOS system (see the 'while overseas' page for more information about International SOS).
If you purchase your flights through STA off-campus, through another travel agency or online, then you will be required to input these details into the International SOS MyTrips system manually. For exchange students, instructions will be sent to you. For all other programs, instructions are listed on the short term registration webpage.
It is your responsibility to ensure you have a valid visa for your overseas program. Even if you are going for a short course, you should still check the host country's immigration website for confirmation about whether a visa is required. Please ensure you are aware of the process, costs and whether travel is required to apply.
If you are studying in Australia as an international student, you must also be aware of your Australian student visa responsibilities and requirements. It is recommended that you visit an International Student Advisor before undertaking exchange studies.
Griffith Global Mobility is prohibited from providing any visa advice.
Exchange students will be required to enrol in an exchange course code at Griffith University for your overseas study. You will be charged tuition fees based on the credit point value of the course code, however will not be required to pay tuition to the host university. If you receive HECS-HELP assistance, then the tuition will be applied to your loan.
If you are undertaking studies at a non-partner university, then please disregard the below information as you do not enrol in an exchange code at Griffith University. For trimester- or year- long studies, you will need to apply for a leave of absence from the university as you will not be enrolled in any Griffith course.
The following information is relative to exchange studies only.
You are required to be enrolled full-time at Griffith University and at your exchange host university. The standard minimum is 30CP per trimester however double degrees and some specific programs (e.g. Bachelor of Laws) require students to be enrolled into a minimum of 40CP. Please ensure you check the specific requirements of your Griffith University program. If your host university required you to be enrolled in more courses to be considered full-time, then you must do so even if the additional course cannot be transferred for credit into your degree. This is usually due to visa requirements.
International students are required to enrol in at least 40CP to comply with their student visa and should see an International Student Advisor if unsure.
When to enrol
You must enrol in the trimester that you will be absent from Griffith University. For example, if you are studying 'Fall term' overseas (e.g. September to December) then you would enrol in the exchange code at Griffith in trimester two. If you are studying in the 'Spring term' (e.g. January to May) then you would enrol in the exchange code at Griffith in trimester one. You can enrol in the below course code once enrolment has opened for that period.
Exchange course codes
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If you are approved by Griffith Global Mobility for a trimester exchange program or short term program, you will be covered under Griffith University's Corporate Travel Insurance.
For more information, please see the Insurance website and familiarise yourself with the relevant Information Sheet as some exclusions apply.
Please note, some host universities and/or countries will require you to purchase their own insurance as well. If you need to provide proof of health insurance, please complete the request a letter from us.
You are covered for your entire period of exchange, plus an additional five (5) days prior to the commencement at the host university (including orientation) and five (5) days after exams have finished traveling to and from your host university up to a maximum of 365 days in total. There is no cover provided under the policy for any private or leisure travel prior or post journey or for travel outside of the exchange destination country
Additional information will be sent to you closer to your departure and will also be discussed at the pre-departure session.
Short Term Program
You are covered by for your entire short term program, up to a maximum of 360 days in total. No additional vacation, private or leisure travel is covered prior, during or post journey. It is recommended that private travel insurance is obtained for private component of the journey.
Additional information will be sent to you once your short-term program registration is complete, including submission of all the supporting documents.