This booklet provides information on the following topics:

• Decision-making and Communication of Decisions within the University
• Committee Types
• Committee Constitutions
• Committee and Meeting Stakeholders
  • Membership types and new members’ needs
  • The role of the chairperson
  • Rights and obligations of committee members
  • Role of the committee secretary
• Committee and Meeting Preparation
  • Meeting types
  • Preparing an agenda
  • Preparing and developing attachments
  • Use of confidential documents
  • Preparing briefing papers
  • Undertaking a briefing session
• In-Meeting
  • Assisting the Chair during the meeting
  • Committee procedures
  • Contributing to the discussion
  • Guiding the meeting discussion
  • Facilitating decision-making
  • Managing the length of the meeting
  • Use of guest speakers
  • How to undertake voting and election processes in-meeting
• Post-Meeting
  • Facilitating the implementation of decisions and communicating decisions
  • Developing action sheets
  • Preparation of minutes
  • Debriefing session
• Between Meetings
  • Use of the flying minute
• Frequently Asked Questions about Conducting a Meeting
• Electronic Document Management
• Examples
  • Agendas:
    : School Committees
  : Faculty Boards
  : University Level Committees
  • Minutes:
    : School Committees
    : Faculty Boards
    : University Level Committees